How to Automate email follow-ups on Mac

Sending follow-up emails involves repetitive steps—finding contacts, composing messages, personalizing greetings, and hitting send. ClickMimic helps you automate the mechanical parts of email workflows while keeping the personal touch.

15 minutes
Setup time
medium
Difficulty
0
Lines of code

Step-by-Step Guide

  1. 1

    Download ClickMimic

    Visit clickmimic.app/download and download the Mac app. Install it by dragging to your Applications folder.

  2. 2

    Open and Click Record

    Launch ClickMimic and click the Record button. The app will start capturing your mouse clicks and keystrokes.

  3. 3

    Perform Your Email Follow-ups Task

    Sending follow-up emails based on triggers or schedules ClickMimic will record every action automatically.

  4. 4

    Stop and Save

    Click Stop when you're done. Give your macro a descriptive name and save it.

  5. 5

    Replay Anytime

    Click Play to replay your automation. Use the scheduler for hands-free operation at specific times.

Benefits of Automating Email Follow-ups

  • ✓Never forget a follow-up
  • ✓Consistent communication
  • ✓Save hours on email

Who Uses This Automation

Real Estate AgentsLegal AssistantsDropshippersFinancial AdvisorsLoan OfficersMortgage BrokersPhotographersPodcastersRecruitersProject ManagersExecutive AssistantsInsurance AgentsFreelance WritersConsultantsVirtual AssistantsProperty ManagersTravel AgentsEvent PlannersNonprofit CoordinatorsFundraisersEsports Managers

Email Follow-up Automation

  1. Prepare your template: Write your follow-up message with placeholders for personalization.
  2. Record the workflow: Capture creating new email, pasting template, and positioning cursor for customization.
  3. Add personalization pauses: Insert stops where you'll add names or custom details.
  4. Test thoroughly: Send test emails to yourself before using with real contacts.
  5. Replay for each follow-up: The macro handles the repetitive parts; you add the personal touch.

Frequently Asked Questions

Can I automate emails while keeping them personalized?

Yes! Record the template insertion and pause at personalization points. You add the recipient's name and any custom details, then the macro continues with sending.

Does it work with Mail, Outlook, and Gmail?

ClickMimic works with any email client on your Mac—Apple Mail, Outlook, or Gmail in a browser. Record once in your preferred client.

Can I send emails to a list of contacts?

Yes! Keep your contact list in a spreadsheet. Copy each email address, run your macro to compose and send, then move to the next contact. Much faster than manual sending.

What about email tracking and analytics?

ClickMimic handles the sending automation. For tracking, use your email client's built-in features or a service like Mailtrack that adds tracking to outgoing emails.

Can I schedule follow-ups to send at specific times?

Combine ClickMimic with your email client's scheduling feature. Record the steps to compose, set send time, and queue the email. Perfect for reaching contacts in different time zones.

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Automate this workflow on macOS

Record mouse and keyboard actions, schedule replays, and run no-code automations with ClickMimic.

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